ACADEMIC REGULATIONS

REGISTRATION

a.  Credit: The academic year is divided into two semesters of fifteen weeks each not including final exams, and a summer session of six weeks, not including the examination period. Passing grades at the end of each course give the student credits for his/her course work. Credits are based on the number of hours spent each week in class. One credit hour equals one 50 minute class session per week for 15 weeks.

b. Advising: Each student is assigned an advisor to provide advice and assistance in the planning of his/her program. It is the student's responsibility to contact the advisor, to know the requirements of his/her program, and to select the correct courses to fulfill all University, Departmental, Major, and Minor requirements.

c. Pre-registration: Pre-registration is usually held in November for Spring Semester, April for Summer Session and Fall Semester. The student meets with his/her advisor to review (1) all requirements for Acceptance to Major and Graduation; (2) courses taken to date; and (3) the list of courses to be offered. With the advisor's help, the student plans a program of study for the coming semester. To maintain enrollment in the University, a student must take a minimum of 15 credits. The student completes the Registration Form, obtains the advisor’s signature, and takes the form to the Registrar’s Office for computer entry.

d. Registration: Registration takes place each semester just before classes begin on days announced by the Registrar's Office.

Step 1: Review pre-registration program. If no course change is necessitated by failure, probation, honors, change of major, or cancellation of courses, skip Step 2 and proceed to Step3.

Step 2:   If a course change is necessary the student consults with the advisor about possible changes, works out a revised course schedule, and obtains the advisor's signature. The Student takes the form to the Registrar's Office for computer entry.

Step 3:   Pay tuition and fees in a cooperating bank designated by the Finance Office.

Until Step 3 is completed, the student is not registered for courses, will not appear on class lists, and will not be permitted to attend classes. Late registration incurs a penalty fee, and is permitted only during the first week of classes.

e. Course Cancellation: The University reserves the right to cancel any course in cases of necessity, such as when the number of students registering is insufficient.

f. Overload: 

(i)   To exceed the full-time load of 17 credits a student must have a semester GPA of 3.00 or better and the approval of his/her advisor and the Office of the Academic Vice President.

(ii)  Students, whose approved paradigms require it, may enroll for 18 credits with the approval of the Dean of the Faculty.

g. Senior Students Extra Load:

If upon reaching the end of the Spring Semester of the third year, a student still needs at most 3 credit hours in addition to what the paradigm allows to graduate by the set graduation date, the student is allowed an overload of up to three credit hours in the Summer of their third year, or the Fall or Spring of their fourth year provided the following conditions are met:

1. The student is not on probation at the end of the semester preceding the semester in which an overload is to be taken
2. The CGPA at the end of the semester proceeding the semester in which an overload is to be taken is 2.5 or above.
3. If the additional course is a Major course then the Major GPA must be 2.5 or above in the semester preceding the semester in which an overload is to be taken.
4. If the extra credits are to be taken during the Summer, then it is not allowed that any of the courses be done as independent study.
5. This is a one off opportunity, which means that the student is allowed to take a maximum total of 3 hour extra load only once.

Students in this category and who fulfil the above conditions must complete a request for an overload that is available on-line under the Registrar’s Office and must secure the approval of their advisors, chairpersons, and Deans before submitting the request to the Academic Office for final approval.

h. Course Changes: To change courses the student needs to complete the Add/ Drop form, to secure the required approvals, and to keep the completed form with the Registrar's Office.  Course changes may occur only during the first week of classes or the first two days of a Summer Session.

i. Required Courses: Courses marked “R” (Required) in the paradigms of the various programs must be passed for graduation, but do not carry credit.